Public Participation at Meetings of the Authority

Standing Orders (PDF Help 210kb) regulate the proceedings, meetings and business of the Authority and its Committees. The provisions regarding public participation are set out in Appendix 8 (PDF Help 32kb) and are summarised below.

Members of the public including authorised representatives of Parish Councils and Meetings have the opportunity to address Members on any matter relating to the business of the Authority, including matters not specifically on the agenda for that meeting. The aim is to open up the democratic process and encourage public participation in decision making.  You can ask a question, make a statement, or submit a petition.

Procedure

You must give written notification of your intention to speak to Legal and Democratic Services at least 24 hours before the commencement of the meeting publicspeaking@dartmoor.gov.uk.  Please include your name, daytime contact number, a brief summary of the matter or matters to be raised and if you are representing a Parish Council or Meeting, written confirmation that you are authorised to speak on its behalf.

All representations received will be dealt with at the appropriate part of the meeting, normally towards the beginning of the Agenda. You will be invited to read your statement or question, for which you will be allowed a maximum of three minutes. If you ask a specific question or ask for a written response from an Officer of the Authority, it will normally be provided within 14 days.

Please send all written notifications of your intention to speak to:

Legal and Democratic Services
Dartmoor National Park Authority
Parke, Bovey Tracey
Newton Abbot, Devon TQ13 9JQ
e-mail: publicspeaking@dartmoor.gov.uk

Public Speaking at the Development Management Committee

The Authority wants to ensure that everyone, including representatives of Parish Councils and Meetings, has a chance to make their views known before a decision is taken on planning applications and enforcement cases by the Development Management Committee. Everyone has the right to submit comments in writing before the meeting, but if you have views about an item on the agenda for a meeting of the Development Management Committee, you or your representative can ask to present your views verbally to Members.

It is important to stress that there will be no disadvantage to those who prefer not to, or who are unable to present their views in person. All representations are reported in Officers' reports to Members and the Committee is advised of any representations received after the report is written. The opportunity for public speaking is in respect of any site inspection report, application for determination by the Committee and monitoring and enforcement matter on the Agenda for the meeting.

Procedure

The following procedure is designed to ensure that public participation is fair and open and to facilitate the smooth conduct of the meeting:

1. If you wish to speak at the meeting, you must give notice of your intention to do so, in writing to Legal and Democratic Services publicspeaking@dartmoor.gov.uk by 10am on the day before the meeting. Your written notification must include your name, daytime contact number, the application/matter you wish to speak on and whether you will be speaking in support of, or against, the proposal and in the case of a representative from a Parish Council or Meeting written confirmation that you are authorised to speak on its behalf.

 2. The following persons may address the Committee, in the order specified, in relation to any site inspection report, application for determination or monitoring and enforcement matter on the Agenda for that meeting:

(a) an authorised representative of the Parish Council or Meeting;

(b) a person objecting to the application (site inspections and applications), or a person supporting legal action (enforcement cases) (NB.  The entitlement is for one speaker only);

(c) the applicant or his agent or a person supporting the application (site inspections and applications) or the landowner, agent or a person opposing legal action (enforcement cases) (NB. The entitlement is for one speaker only).

3. At the appropriate point in the Agenda, the Chairman will invite you to come forward and address the Committee (for a maximum of three minutes) in respect of the application or matter. Your statement should be confined to matters which are material planning considerations (advice on this can be sought from a planning officer beforehand).

4. Please note that public participation is limited to the right to speak at the meeting and no documents, maps, photographs or other written information may be distributed or displayed.

5. After your presentation, Members of the Committee may wish to ask you questions to clarify any points you have made

6. After the public statement(s) and any questions, the Committee will debate the matter in the normal way, with Officer advice.

Please note:

If there are two or more related matters on the Agenda for determination by the Committee (e.g. planning permission and listed building consent) you will not be automatically entitled to speak for more than 3 minutes in total.

Public Participation at Meetings of the Audit and Governance & Standards Committees.

Members of the public, including authorised representatives of Parish Councils and Meetings, have the opportunity to make representations at meetings of the Standards Committee and Audit and Governance Committee.

You can address Members on any matter relating to the business of the Committee, including matters not on the agenda for that meeting. The aim is to open up the democratic process and encourage public participation in decision making. Representations may be in the form of a question, a statement or a petition.

You must give written notification of your intention to speak to Legal and Democratic Services at least 24 hours before the commencement of the meeting publicspeaking@dartmoor.gov.uk.  Please include your name, daytime contact number, a brief summary of the matter or matters to be raised and, in the case of the representative from a Parish Council or Meeting, written confirmation that you are authorised to speak on its behalf.

All representations received will be dealt with at the appropriate part of the Meeting. You will be invited to read your statement or question, for which you will be allowed a maximum of three minutes. If you ask for a written response from an Officer of the Authority, you will normally receive it within 14 days.